Terms & Conditions

Our terms and conditions have been developed to keep you, the runner, as safe as possible in what is an inherently dangerous sport. They are necessary to ensure that we treat all runners fairly and also to ensure that we can cover the costs of organising each race so that we can keep offering you a quality race experience for years to come

Please read our terms and conditions and all of the information on our website carefully. You will be asked to indicate that you accept the following statements during the entry process:

I accept the following terms for my own entry. I also accept the terms on behalf of any other participants I am entering in this event, all of whom have been provided with a copy of these terms and accept them

I declare that the information submitted on any entry form is complete and correct. If there are any changes I will update them in my Si Entries account

I understand and agree that I participate in this event at my own risk and that I must rely on my own ability in dealing with all hazards. I am aware that the function of the marshals is only to indicate direction and that I must decide if the movement is safe. I agree that no liability whatsoever shall be attached to the event organiser and sponsors in respect of any injury, loss or damage suffered by me on or by reason of the event, however caused.

I accept that trail racing is an inherently hazardous sport and understand that each of the three races in the Dales Trail Series has some or all of the following hazards:

  • Hazardous terrain – mud, rocks, tree roots, scree, steep ascents and descents, cliff edges
  • Hazardous obstacles – stiles (which may be slippery when wet/muddy), gates, footbridges (some without railings), overhanging branches, river crossings
  • Livestock – this is a working environment so there may be sheep, cows, horses or dogs on the route. Slow to a walk and pass calmly, remembering that animals may behave unpredictably if startled
  • People – the routes follow rights of ways so there may be members of the public to watch out for, either on foot or bike.
  • Weather – even in summer the weather can change quickly, so hypothermia is a risk at any time of the year if you are immobilised for any reason. Alternatively, it can get very hot and dehydration is a risk.
  • Vehicular traffic – either at road crossings, road-use sections or possibly agricultural vehicles in fields. Marshals have no power to stop traffic; they are there to make sure you stop if it is unsafe to cross!
  • Therefore racers are asked to take care and slow down for hazards, act responsibly, listen to the marshal’s advice, carry appropriate clothing and safety equipment and offer support to other racers in the event of an emergency

I understand that I should not take part in the event if I am knowingly under prepared, have a medical illness, or any other condition which may compromise my safety and the safety of the support services. If I have a medical condition that the organiser should know about in case of a problem, I will inform them and will to record any relevant information on the back of my race number

I accept that the race routes cross remote high level areas where rescue may take some time and that the weather can be extreme, including possibly snow conditions in April and September. I agree to the following kit requirements:

  • It is mandatory to carry a fully waterproof jacket with taped seams and a hood. A cup/bottle is also mandatory for use at water stations. It is also mandatory to carry a map of the route, which can be easily downloaded from the Dale Trail Series website
  • It is recommended that the following kit is carried: waterproof trousers with taped seams, hat and gloves and compass
  • Mandatory kit must be carried at all times during the race
  • Kit checks may be carried out prior to and at the end of the race. The organisers reserve the right to turn away runners failing to comply with the mandatory kit requirements. Any runner that does not have the mandatory kit with them at the end of the race will be disqualified

I understand that there are cut-offs in place for each of the races (detailed in the Race Day Info) and I agree to abide by the decision of the marshal who implements the cut-off, as I understand that it is for the safety of competitors and marshals

I understand and accept the refunds policy as stated:

  • The closing date for all races will be 2 weeks before the race date. The race date for the Grand Slam is considered to be the 1st April 2017 at the DT20
  • Refunds to race entries will not be made once the race has closed. Prior to the closing date the following refunds will be offered:
  • Up to 4 weeks before the race date a 90% refund will be made. This allows the organiser to cover administration costs
  • From 4 weeks to 2 weeks prior to the race date a refund of 70% will be made. This applies to individual races and the Grand Slam

Your race entry is non-transferable.   We operate a waiting list when appropriate, so any unwanted race numbers will be used by someone waiting patiently on the list. Using someone else’s number can have serious consequences in the event of an emergency. The accuracy of the race results and Grand Slam placings can also be affected to the detriment of fellow runners.  Therefore any competitor using someone else’s number or allowing their number to be used by another runner will be disqualified from the race and any future Dales Trail Series events.

There will be no deferrals until the following year. Please use the refund process

There will be no substitutions for races within the Grand Slam event. If you have started the Grand Slam, no-one else can race in your place. The Grand Slam is seen as one BIG race. You wouldn’t expect someone else to be able to run the final third of your race!

I accept that the organiser will do everything possible to make sure that this event takes place, but in the event of unavoidable cancellation (for example due to unsafe weather conditions such as lightning, blizzards or flooding), a refund of 50% of the price of that race will be made, recognising that the organiser will already have paid upfront for goods and services.